Privacy Notice for NHS Digital

NHS digital is the secure haven for NHS patient data, a single secure repository where data collected from all branches of the NHS is processed. NHS digital provides reports on the performance of the NHS, statistical information, audits and patient outcomes.

Examples include:

  • A&E and outpatient waiting times
  • The numbers of staff in the NHS
  • Percentage target achievements
  • Payments to GPs
  • Female genital mutilation
  • General practice appointments data
  • English national diabetes audits

GPs are required by the health and social care act to provide NHS digital with information when instructed. This is a legal obligation which overrides any patient wishes. These instructions are called directions.

More information on the directions placed on GPs can be found at:

We are required by articles in the general data protection regulations to provide you with the information in the following 9 subsections:

  • Data controller contact details
    The Crouch Oak Family Practice
    45 Station Road, Addlestone, Surrey KT15 2BH
  • Data protection officer contact details
    Dr Mohan Kanagasundaram. Please address correspondence to The Crouch Oak Family Practice, 45 Station Road, Addlestone, Surrey, KT15 2BH
  • Purpose of the processing
    To provide the secretary of state and others with information and reports on the status, activity and performance of the NHS. The provide specific reporting functions on identified.
  • Lawful basis for processing
    The legal basis will be:
    Article 6(1)(c) “processing is necessary for compliance with a legal obligation to which the controller is subject.”
    Article 9(2)(h) “processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services on the basis of union or member state law or pursuant to contract with a health professional and subject to the conditions and safeguards referred to in paragraph 3;”
  • Recipient or categories of recipients of the shared data
    The data will be shared with NHS digital according to directions which can be found at
  • Rights to object
    You have the right to object to some or all of the information being shared with NHS digital.
  • Right to access and correct
    You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of law.
  • Retention period
    The data will be retained for active use during the processing and thereafter according to NHS policies and the law.
  • Right to complain
    You have the right to complain to the information commissioner’s office, you can use their website: or call their helpline 0303 123 1113 (local rate) or 0162 554 5745 (national rate).